organizing-working-tableWorkplace is a personal “control center”. Your personal efficiency depends on how rationally and well-minded it is organized. We’ll show you how to clean-up a mess on the working table and to become much more efficient.
Nowadays there is a profession called “professional organizer”. This person helps clients to clean up rooms and offices, papers and electronic files, as well as to create an individual planning system.

Studies show that in average a person loses at least an hour per day only because of disorganization. And people get terribly annoyed when they cannot find something. After all organizing and order establishment take much less time. That is why experts recommend organizing the workspace to maximize efficiency and productivity.

Recommendation 1. Arrange everything correctly

The placement of your monitor is important not only for your efficiency but for your health as well. It should be located at the level of your eyes, and the distance between the eyes and monitor should be approximately 18-22 inches.
Place the items you use more frequently (your telephone, stationery, etc.), at the side of your dominant hand. You’ll see how convenient it is: there will be make a long arm for them, knocking down everything around.

Recommendation 2. Rational use of stationery

You scarcely need every day the whole abundance of the stationery which can be found at hand on the table. Put on the table only those office supplies that you use every day. Others put in a box or a pencil case and keep it in a drawer, but rather somewhere away. Because getting up and walking from your table to get a pen, pencil or anything else, for some time you’re turning the brain off from the project you’re working on. This will allow you see it from a new perspective, when you come back. Some experts emphasize that it is more convenient when workers store office stationery supplies in a separate place (for example, in a common cabinet or on a rack), instead of placing them in their drawers.

Recommendation 3. Use the stickers for notes without fanaticism

Monitor pasted by numerous colored papers as a message board is neither useful nor productive. When there are too many such reminding prompts they become useless.
Be restrained – the reminders on stickers should be really important and preferably short-term.

Recommendation 4. Be reasonable with the personal items

It is significant to keep balance between professional working environment and personal life on the workplace. And it’s not easy.
Family photos, vacation souvenirs, and other pleasant trifles can warm your heart and cheer you up during the day. Nevertheless, the item which are too precious for you and may cause a whirl of memories, are too distracting. Because even if we do not notice and realize this, when our sight slides on the subjects, the brain works on the information. Specialists recommend keeping on the table not more than 3 personal things.

Recommendation 5. Regulate your “communication” with e-mail

Even nowadays email remains the most often used and convenient communication method in the Internet. But it can take a heavy toll on efficiency if you will constantly be diverted by emails.
Professional planners/organizers highly recommend checking the e-mail several times a day, at precise times. The remaining time should be devoted to working only. And don’t forget to turn off the e-mail notification on your desktop, so that it won’t destroy your “working mood”.

Recommendation 6. Leave some free space on the table for any paperwork needed

At times your working table is so overloaded that no place can be found to sign a paper or to create a hand-written document.
Try always to keep on your table an “island” free of items (the side where it will be located depends on your dominant hand). It shouldn’t necessarily be big, a space of 10 × 15 inches will be quite enough.

Recommendation 7. Arrange work processes

The documents which have nothing to do with your current work should not be kept ready at hand. If your table is heavily littered with various papers on the projects you’ve done in the past, you are doing now and with drafts of your coming projects, be sure chaos will set in. The recommendation of experts in this case is to sort the papers by folders:
-important and urgent;
-urgent and unimportant;
- important and not urgent;
- unimportant and not urgent.
Use special organizers for the folders and do not pile them, this will make the workflow easier.

Recommendation 8. Clean up as frequently as possible

The mess helped Alexander Fleming and Alan Turing to perpetuate their talent. But such illustrations are single. For the majority of people a mess has a negative effect, it decreases concentration and efficiency. You should regularly ask yourself a question: are all the items located in their place on your working table?
To clean up the table at the end of the working day takes 5-10 minutes, and the next day you’ll be able to start organized and without any distraction.


On October 7, 2016, in Cleaning Facts, Office area, by admin

95-dirtiest-place-in-officeAll people are different and are respectively afraid of different things. For example, now many people are afraid of the economic crisis. They are afraid of losing their jobs, bank deposits, they are afraid just of tomorrow. Meanwhile, each of us is surrounded by things far more fearful than the loss of a job!

American scientist Charles Gerba considers that the usual office equipment, such as a telephone, a keyboard or a mouse, is a serious threat to human health. According to the results of his research, some workplaces are a hundred times dirtier than public toilets.

For example: a mouse which has not been cleaned for several weeks, contains about 1,676 microbes per square inch, and the keyboard – 3300 microbes based on the same area.

The dirtiest place in the office is the phone. Due to regular calls, conversations with colleagues, visitors and customers there are approximately 25,127 microorganisms on one square inch of the phone buttons.

On average, the usual office is home for about 21,000 microbes per square inch. Toilets in the same offices are 400 times cleaner – there are only up to 50 microbes per square inch there.

Microbiologists investigated the different surfaces of three thousands different working places and determined which office space represents the greatest danger to the health of employees. Here are some figures for comparison:

● phone – 25 127;
● desktop surface – 20,961;
● keyboard – 3295;
● mouse – 1676;
● toilet seat – 49.

The scientist reminds that microorganisms carrying the viral infections, such as influenza, can live on different office surfaces for 3 days. Moreover spilled coffee, crumbs, dirty mugs on the table are a favorable environment for the development and reproduction of microbes.

Only regular disinfection can solve the problem. Wipe the phone and keypad with alcohol. This simple procedure destroys 99% of germs.

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75-30-minutesProfessional cleaners should work not only efficiently and qualitatively, they should work quickly. Nobody needs a cleaner who only plays for time. The World Wide Cleaning Industry Association ISSA has published a brochure where they’d calculated the cleaning time of different things.
These ISSA standards are interesting to read and sometimes to show to your cleaning company in order they roll up the sleeves and get to the real cleaning.

So, in 30 minutes a professional cleaner should:

·    Clean up to 60 desk phones

·    The outside of 10-15 microwaves

·    Thoroughly clean 20-30 chairs

·    300 dumbbells

·    10-15 Pilates machines

·    Thoroughly clean 10-15 bathroom sinks

·    Outside of 10-15 lockers

·    Be able to empty 50-60 trash cans

·    Vacuum 12-15 small offices using HEPA backpack vacuum

·    Or mop the middle-sized lobby about 6-8 times

Are your workers that quick?

Yes, speed is important, but results are more important than that.

The Germiest Spots at School

On April 9, 2015, in Public cleaning, by admin

74-germiest-spot-at-schoolSchool is a perfect place for germs, bacteria and different viruses. There are so many places for them where they can grow and spread. Today we will talk about the germiest places at schools, your cleaning crew should pay special attention while cleaning these spots.

Every building is different, but the spots are the same.

1.    Electronics (keyboards, computers, mice, etc)

2.    Doorknobs

3.    Water fountain controls

4.    Hand rails

5.    Gym and the equipment in it

6.    Classrooms – especially desks and chairs, their tops.

What should be done to decrease the number of bacteria in these places?

First of all, regular and thorough cleaning. Ask your janitorial company to clean and disinfect these spots as often as possible, and also make sure that your cleaning company uses safe, but efficient products.

68-new-year-cleanupThe New Year has come and usually we decide to accomplish lots of things and one of them is to be organized! Good decision, let’s get rid of this clutter at home, at the office and in your life!

Our professional crew has prepared several tips that will be helpful in the process of cleaning. We are here to help you declutter your office! Clean office is a productive and effective office.

·    Get rid of unnecessary papers. You can contact a special shredding company that can propose you several choices of shredding possibilities.

·    Set a special day that will be a declutter day. Choose a day, once or twice a month when your employees check their desks, folders and documents. Let them clean their workplace. Buy special folders and organizers to make this process easier.

·    Before asking your employees to clean – start with your workplace, be a positive examples for your colleagues. Remove papers from your desk, keep all the documents in special file folders. Use organizers and boxes for the old documents that should be kept.

·    Be ready to develop your own archiving system. All the outdated documents should be stocked in a special area in special boxes. Keep these papers for a required period of time. Our team recommends writing an expiry date on the boxes or folders.

·    Keep this process going, do not stop. When you receive a document, work on it immediately: file it or shred.

·    When the working day is over, set a rule to leave the office ONLY when your desk is CLEAN

No Pests in the Office!

On October 24, 2014, in Office area, by admin

63-no-pestsJust imagine the situation when you work at your desk and see or hear this unpleasant sound of a bug. It doesn’t matter who it is, it is AWFUL! Even to offices that seem ultra-clean these ugly pests can penetrate.

According to the National Pests Management Association, the most common pests at the offices are cockroaches, mice and bedbugs. There are several tips below that will help you to get rid of these persistent pests and will never allow them to come back.

Where to Start?

First of all, you or your cleaning crew should identify the most common areas for pests. Trashcans and kitchens are the most common areas because there is food.

The next step is cleaning. Your cleaning crew should conduct regular and thorough cleanings. Make sure, they know that they need to dust and sanitize regularly. As for the employees, they need to remember to keep food in containers.

The trash from the kitchen, or other trashcans that may contain food should be thrown away daily. Remember to cover all the trashcans.

In the kitchen, any spills or stains should be wiped away immediately.

Office pests is a problem not for one person, everybody should work hard to resolve it. That’s why it is important to talk to your employees. Some of the pests are brought to the offices by humans, bedbugs, for example. Encourage your coworkers to inspect their personal apartments and homes.

If your office suffers from insects, you can use special pesticides, but apply it locally and at the end of the day.

Of course, the best way is to call a professional exterminator. No one wants to deal with pests, only professionals know the best way of killing them.


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Illnesses In An Unhygienic Office

On October 17, 2014, in Office area, by admin

23-hiding-places-for-germsAccording to new researches accountants, lawyers and employees who work with computers are the most unhygienic office workers.

The same researches have revealed that two thirds of office workers eat at their desks and do not clean afterwards. Such lunches can lead to the growth of bacteria and germs that can result in the spread of flu, colds and other diseases. Experts say the social workers tend to leave food on their desks more often then other office workers.

The results also showed that the germiest things in offices are keyboards. Almost all of them contain thousands of bacteria and germs. The same results are with phones – two of thee are infected. And very often office workers do not even realize this fact and continue to use computers and phones.

Doctors agree that these results prove that there are lots and lots on unhygienic offices around the country. They add that keeping main office equipment, such as keyboards, phones and desks germ-free can help not to catch a disease during flu or cold season.

Office workers should remember to wash their hands regularly, because it helps to reduce the spread of bacteria and germs. Use special wipes to clean computer keyboards and phones. After using this equipment apply hand sanitizer.

At the same time your cleaning crew should pay attention to door handles, lift buttons, etc. They should sanitize surfaces and use special cleaners that help to reduce the number of bacteria and germs.

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Present Your Office Areas Correctly

On September 26, 2014, in Office area, by admin

60-present-office-areasOur janitorial company would like to share with you today most important tips that help to present office areas correctly.

Create professional and friendly atmosphere

1.    Reception area is one of the best places that can tell a lot about your company. Have a special wall in the reception area that tells the history of your company, your traditions and life.

2.    Administration areas in the office should also be comfortable and positive.

3.    Marketing and Sales office area is also important. Experts recommend framing thank-you-letters from your customers.

4.    If you have pictures and prints, make sure they are not old and boring.

5.    Hopefully, your workers understand that they shouldn’t put different unnecessary info on the walls. If not, encourage them not to do that. But don’t be against personalization.

6.    Clean environment is important, but don’t try to make your office sterile. It’s impossible.

7.    Also receptionist is a face of your office and your company. Make sure you’ve chosen the right person. This person should know your clients by name and use it each time they address to them. Be selective, and make sure this person has nice voice and manners.

8.    Restrooms are very important at the office. Make sure your restrooms are clean and have all the needed essentials like soap, toilet paper, tissues, toilet seats, etc.

9.    Your office looks nice, is clean and your team is perfect. Make sure your employees remember the manners. When the clients are leaving, see them to the door. Leave good impression on your clients.

10.    Continue to develop your office. Change and improve the working environment.

Color Therapy for Your Office

On August 19, 2014, in Office area, Organizing tips, by admin

57-color-therapyManagers of different companies try as hard as possible to increase the productivity level of their employees. They keep their office clean, have different kinds of time-management trainings for employees, etc. But very often easy actions can increase working efficiency and productivity.

One of such things is color therapy. Believe it or not the right color in the office can influence employees’ productivity.

Here are basic tips for those who decided to use color therapy as a method of boosting energy and working efficiency.


Blue is not the perfect color for your office. If you paint all the walls in your office in blue, it will keep you breathless. Be careful with this color, even if it is your favorite. Blue is perfect for making accents. You can paint one wall in blue or balace it with other colors.


Green is considered to be one of the perfect colors for office walls. It is also pairs greatly with most of the colors, doesn’t matter whether they are cool or warm. A room painted in green feels very natural, especially if wooden furniture or accessories are present there. Green color energizes and revitalizes.


If you choose brown, be ready to have a smaller office, because brown makes space feel smaller. Brown may be chosen for those offices that have lots of artwork on the walls. It makes a perfect background for them. Brown is considered to be a neutral color, that’s why it doesn’t have a lot in common with your mood. It helps bright details to stand out.


Lavender may be chosen by women for sure, but men should consider this color for the office walls also. Lavender color helps to camp your senses down and it pair greatly with yellow, white or grey. If you have lots of stress at work, lavender is great for your walls.


Red is good if the color is not intense and slightly toned down. Such kind of red is perfect for conference rooms and the rooms where lots of communication and interaction takes place.


If you are looking for real high productivity and efficiency, yellow is for you. This color is perfect for workaholics. It also pairs greatly with most of the colors. Dark accessories can be used for making it calming.

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Organization Tips That Really Work

On July 18, 2014, in Organizing tips, by admin

55-organization-tipsThere are hundreds of tips that promise to make your organization process in the office easier. Do all of them really help? Today we are glad to share real organization tips that work

  • Maximize Wall Space

You can do it by using special shelves. Also there are different kinds of furniture that help to organize your walls and rooms.

  • One organizational task every day

No matter how tired you are and no matter how desperately you want to go home, experts recommend performing one organizational task daily. You can clean your table or organize papers, delete unnecessary information on your computer, etc.

  • Mail should be opened over the recycling bin

This will help you to get rid of junk immediately.

  • Clean your cabinet like you are moving to a new office

Experts say that this idea will help to declutter your cabinet, because you will only choose those things that are really needed and important.