Messy workplace and total office makeover

On July 5, 2013, in Office area, by admin
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Piles of paperwork, fails, and e-mails employees deal with on a daily basis can make it very difficult to focus on the tasks at hand. The employer should create an environment that fosters focus and effectiveness. This will help to minimizes the distractions in the office.

Cluttered workplaces can leave employees feeling overwhelmed. Their productivity can drastically decrease. When projects and documents get lost because the mess is everywhere, don’t expect your business to profit. If you care about your company success, make sure your employees feel comfortable in the office space.

To protect your employees from a landslide of paperwork. Strive to control the clutter in your office using this step-by-step guide. Office makeover is not an easy one but it will help renew and re-energize all staff members who work in the office.

You will spend a considerable amount of time to complete your office makeover. Be prepared to dedicate your time. Check your calendar and schedule the office makeover. Choose a cleaning day but also make sure it won’t conflict with important meeting, even or project. Depending onthe condition and the square footage of your office you may spend an entire day, several hours, or even several days on your office clean up. Make sure your office team is free and can focus on the project.

It would be good to identify areas in your office that need cleaning and develop a plan of action. The plan should include time for cleaning shared spaces like break rooms, storage areas and meeting areas, along with time to spend on individual work spaces. Don’t forget to arrange work zones. Organize specific zones for strategic planning, brainstorming and development. Task that require significant concentration may be more successfully executed in designated areas. This will help create productive and even exciting workplace environment.

Don’t forget to get your team involved. Find a time that’s relatively free for your employees. Inform them about the cleaning day in advance so they could prepare for it. Develop the cleaning shifts so you employees aren’t stuck in the same room for the entire day. You can even send them this shifts and some clening tips to help them clean up their work space with fun.

Assemble necessary supplies in advance. You may need different supplies, so it’s better to gather them prior to cleaning day. Among these supplies can be trash bags, file boxes for storage, paper towels, disinfectant wipes or sprays, etc.

When the big day arrives, prepare to coordinate the cleaning process and make sure everyone is doing their best to get quality results. Perceive this cleaning day as great team-building experience.

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Office clean ups & moves

On June 21, 2013, in Office area, by admin
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Oftentimes offices perceive summer as a great time for an office clean up. It’s a good time and opportunity to clear out old files and carry out a big cleaning project. This cleaning project may also include office move as summer is also a very suitable season for office moves. Such office move in most cases includes sorting out, filing the papers, packing and moving office files.

Managing an office clean up or moving into a new office space can be challenging without proper guidance. The following organizing tips may help you make the process less chaotic and minimize problems related to moving. Following our advices will ensure conducting an efficient and effective project.

First of all it would be good to create an inventory of your records. These inventories are very useful in situations such as office moves and clean up projects. Having such inventories will help you get a better understanding of what records your office has. This will also help to identify which records are good candidates for off-site storage, which are ready for destruction, and which are ready for transfer to the archives. If you are moving to a new office, you can use inventories to document the records you pack into different boxes. This will definitely help you in unpacking and organizing your records in the new office. Sometimes office employees find it difficult to manage piles of documents. Some important documents can be lost. That’s why it is especially useful to note what documents you keep and where you keep them.

When you move to new location you should prepare the records that are going to be moved with you. Spend some time documenting what records are being moved, where they are being moved to, and who is responsible for them. This will insure your records are not abandoned or misplaced. You will find it more easy to unpack you records in your new office.

After you have packed your boxes, fill out the identification form for each box and place it inside the box. You can keep a copy of the completed form for yourself just to be safe. Label the outside of each box with owner’s name.

Summer is a prime season for office moves of big clean up projects. Don’t lose the opportunity to spend your time wisely.

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How to prepare your office space for spring

On April 16, 2013, in Office area, by admin
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When the spring comes most of us understand that it’s time to clean our homes. We carefully clean our windows, carpets, polish the furniture and wipe away all the dust accumulated in the facility. But only few of us realize that it’s also time to clean up our offices. Your personal workspace also should be perfectly cleaned when the spring is around the corner. So, consider this when it’s time for spring cleaning in general.

Your office, just like your home, can also take advantage of spring time rejuvenation. The quality office clean-up will definitely set the spirit for the great weather ahead. Give your office a new fresh look.

Sometimes there are so many different items in your office that you don’t know where to start. Pay attention to your files. It’s time to clear out the ones you don’t need. If you have documents over four to nine years old, it’s time to throw them away. Those files that you need should stay in the drawer. File folders also should be nice. Get rid of those old file folders and use new ones.

Now it’s time to give your desk a whole new look. Change the frames that have been on your desk for a long time. They have definitely collected a layer of dust. Wipe it away. It would be good to swab down the top of your desk with a disinfecting cleaner. Buy some colorful knick-knacks and make your desk look like a spring item.

Spring cleaning is not just a household chore. You should not complete your spring cleaning all at once. Break down the cleaning into small tasks that are easy to manage. No one likes overwhelming tasks.

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Cleaning and Organizing your office space

On January 25, 2013, in Office area, by admin
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If you find yourself spending more then few minutes to find an important document in your office (or even something as simple as a pencil), it may be time to clean up your office space. When you decide to organize your office, don’t do it alone – incorporate everyone in the office.

Choose one day and tell employees that this day is not a business-as-usual day, rather it’s a day to tidy up. Invite everyone to bring old clothes and their favorite cleaning supplies. Try to make cleaning an interesting experience for all incorporated.

Follow these steps for a successful clean-up.

Before you begin to clear out your office, arm yourself with the cleaning supplies. Make sure everyone in the office has what he/she needs to get organized. Go shopping for office supplies that you will need to reorganize your office area. Be sure to purchase file folders, pads, new pens and pencils, self-stick notes, cleaning solutions and garbage bags.

Prepare yourself to throw away old stuff. Cleaning out your office includes throwing some very old files and papers away. Take everything out of each shelf, drawer and file cabinet. Decide what to keep and what to toss. Save master and legal documents. Store all tax records. Throw out what you don’t need or use. Create a place for everything left. Wipe down all your drawers, cabinets and desk spaces with a wet rag.

To give your office a thorough clean-up, you will need to spend the whole day re-organizing, throwing out, wiping down, etc. If you can’t spare at least 4-5 hours to tidying your work space, leave some taks for the next day. But try to complete all the main cleaning and organizing tasks.

Make cleaning and reorganizing your office space a habit. Clean and organize your office on a regular basis. It will help you make your daily work life more efficient. Maintain order throughout your office and it will let your company start each day with a clean slate.

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How to keep your workplace neat and tidy

On September 4, 2012, in Office area, by admin
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You look up from your work desk and it feels as mountains of paper avalanche right onto you and you sink in these piles of paper. If this has ever happened to you, you know that there is only one remedy available in such a situation. Yes, that’s right you should clean up your workplace. A little bit of time and effort and you will have a clean and well-organized office place. A clean office will help you keep your sanity as well. This in its turn will help you show your boss that you’re an organized and dedicated employee.

If you don’t know where to start and how to organize your office — start by sorting. Prepare two bins: one for papers you can recycle and one for shredding. Go through all of the papers on your desk. Decide what papers you still need and trash those you don’t. Then, go through your desk drawers, closets, filing cabinets, bookcases cleaning out anything you no longer need. Make sure everything has its own place.

In order to increase your productivity you can reposition your office furniture so you can get to the things you need every day without any problems. Also, you can redesign your office. Put some pictures or paintings directly where you would look up from your computer. It is good to look away from your computer every six minutes.

Office cleaning is not an easy task to complete. If you really want to do a thorough job, make sure to wipe off your drawers, shelves, door handle, telephone, and keyboard. Swab your desk and or table. Clean your workplace using environmentally friendly cleaning solutions. You can eveb make your own cleaning solution. All you need is vinegar and baking soda. The major cleaning is done.

If you don’t want to spend tons of time every few weeks cleaning your office, clean up every day. Make this your end-of-the-day ritual.

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Cleaning your Keyboard

On May 28, 2012, in Computer cleaning, by admin
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A dirty keyboard not only hinders typing, but also exposes you to health risks. Clean up your keyboard safely using the following tips.

The first thing’s you should do is to unplug your keyboard. Make sure the batteries are taken out.

Dust can really make typing unpleasant. But it’s not hard to fix this problem. Use a small soft-bristled dusting brush. It will work well.

Don’t forget to buy disinfectant sprays as daily use can breed a whole different kind of filth that needs to be removed from your keys. If you don’t want to harm your precious keyboard, try to find cleaning solutions that are electronics-friendly. You can take a little alcohol solution, but don’t pour it into your keyboard. Simply moisten a paper towel or an old rag with it. Then, scrub a paper towel or a rag over the tops of the keys. Use a wet cotton bud to go down in between the keys.

How to deal with spilled coffee or soda on your keyboard.

When spills occur on the keyboard and you don’t want to use your real sticky keys, the first thing you should do is to unplug your keyboard. Dump out any excess liquid and mop up with paper towels. Then remove the keycaps from the keyboard. For desktop keyboards, it’s better to use a screwdriver or a butter knife. For laptop keyboards, you can use your fingernails to lift up a side of the keycaps and snap them off. Aside from spilled coffee or soda, you may find potato chip grease, or popcorn pieces stuck under the keys. Take a vacuum and get rid of all those crumbs stored in your keyboard! Dump the keycaps into a container with warm, soapy water and give them a good rub to remove any sticky stains. Dry keycaps with a cloth then reattach them. If you have a standard keyboard, you’ll be able to find references to where all the keys should be placed. Also, you can take a photo of your keyboard to remember the layout of the keys. Place keycaps over their correct position and press them until you hear a snap. Then, give the keyboard a quick wipe over and you have a clean keyboard.

Don’t forget that to keep your keyboard in tip-top condition you should clean it weekly. The more thorough clean could be done every 2 months (depending on use).

Have a better way to clean a keyboard? Share in the comments!

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Tips for spring cleaning the office

On April 13, 2012, in Office area, by admin
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Spring is a time of renewal. Your company also should prepare for some office renovation. Take care of your office and it will become a productive place to work.

First of all, look around. Find a work environment where you spend most of your time. Exactly, it’s work desk. This place should be clean and well-organized. Try to have only necessary items on your desktop that you use everyday. In most cases, your telephone, computer, planner, writing items and action files will be left on your desktop. You might need some other items depending on your job functions. Try to file papers in the appropriate filing system. If you are working on some current project, store it in its own file folder. Create your to-do list and consolidate your sticky notes into it.

Second, pay attention to what surrounds your desk. It’s better to keep a minimum of items around you. Those items that you need should be located so that you can find and use them easily.

Third, check your office supplies. Maybe you are low on some, then replenish it.

You should keep your office clean and well-organized. The best way to complete this task is to maintain your work environment on a daily basis. Cleaning your office regularly will help you avoid the build up of clutter. In addition, if your office is free of bacteria, you stay healthy and use your work time efficiently.

This is not a difficult task to clean up your work space at the end of the day, and get it ready for the next day. This process will take few minutes. If daily maintenance is not possible, try at least every week or month.

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